Preparing for a data center take out and decommissioning is a complex process that requires careful planning, precise execution, and a focus on data security. Whether your organization is relocating, migrating to the cloud, or retiring outdated IT infrastructure, taking the right steps early on can prevent costly mistakes and downtime.
At DES Technologies, we’ve been helping organizations successfully decommission data centers since 1965. From single racks to enterprise-scale facilities with thousands of assets, our expertise ensures that sensitive data stays secure, logistics are handled smoothly, and equipment value is maximized. This guide will walk you through the essential steps to prepare for a data center take out and decommissioning.
Step 1: Create a Detailed Project Plan
The first step in any successful decommissioning project is building a clear roadmap. Define your goals, milestones, and expected timelines. Assign a dedicated project manager to oversee the process from start to finish and ensure that backup systems are in place to prevent data loss.
A well-defined plan not only keeps the project on track but also reduces risks associated with equipment downtime and unexpected delays.
Step 2: Build an Accurate Asset Inventory
An itemized list of every IT asset involved is essential. Document servers, racks, storage arrays, networking equipment, firewalls, and even supporting infrastructure like HVAC units. Don’t overlook software licenses and virtual machines tied to physical hardware.
This comprehensive inventory becomes the backbone of your decommissioning plan, allowing you to track assets, assign value, and identify which items should be redeployed, recycled, or resold.
Step 3: Partner with an Experienced ITAD Vendor
Working with an IT Asset Disposition (ITAD) partner like DES Technologies can dramatically simplify the process. An ITAD partner ensures:
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Secure data destruction that meets compliance standards such as NIST 800-88, HIPAA, and GDPR
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Certified chain of custody for all equipment
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Asset tracking with serial number verification
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Assistance with canceling service and maintenance contracts
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Maximized recovery value for equipment still in working condition
By partnering with an experienced vendor, you reduce risk, save time, and ensure that compliance standards are fully met.
Step 4: Gather the Right Tools and Resources
Large-scale decommissioning often requires more than basic hand tools. Forklifts, hoists, degaussers, shredders, pallets, labels, and crates may all be needed. Calculating labor hours is also critical—underestimating manpower can lead to costly delays.
Before work begins, verify the security clearances and background checks of all third-party contractors involved. When sensitive data is at stake, cutting corners is not an option.
Step 5: Prioritize Data Security
Data is the most valuable—and vulnerable—part of a decommissioning project. Before disconnecting equipment:
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Confirm that backups are secure and complete
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Tag and map cables for easier reinstallation
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Record serial numbers of all devices
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Decide whether assets should undergo data erasure, degaussing, or shredding
A reputable ITAD partner will provide certificates of data destruction and documented proof of compliance. This documentation is essential for audits, internal reporting, and future liability protection.
Step 6: Post-Decommission Handling
Once equipment is powered down and removed, plan for the next phase. Designate a secure packing and staging area. Assets destined for reuse should follow formal handoff procedures, while devices headed for recycling or resale must be packaged and labeled properly.
If you aren’t working with an ITAD provider, IT asset management software should be used to track every stage of the process. This ensures transparency, accountability, and accurate reporting for compliance.
Why Work With DES Technologies?
For over six decades, DES Technologies has provided secure, reliable, and sustainable IT asset solutions across every major U.S. market. Our Phoenix Certified™ process ensures a strict chain of custody, certified data destruction, and environmentally responsible recycling.
Whether you’re decommissioning a small server room or an enterprise-scale facility, we deliver a complete end-to-end solution tailored to your organization’s unique needs.
Conclusion
Preparing for a data center take out and decommissioning doesn’t have to be overwhelming. By creating a solid plan, documenting assets, prioritizing data security, and working with an experienced ITAD partner, you can ensure a smooth transition with minimal risk.
If your organization is planning a decommissioning project, contact DES Technologies today for a free, no-obligation consultation. Our team of experts is ready to guide you through every step of the process.
